5 Things to Consider When Choosing Your Event Venue

by | Oct 28, 2022

So, you need an appropriate venue for an upcoming event. You have a date and a budget, but what else should factor into your decision-making?

Nowadays, more people are looking beyond the standard venue options for their weddings and corporate events. An enticing location can generate interest and make your event stand out.

Even if you have the perfect spot in mind, it’s worth thinking about the following before plunking down your deposit.

1.  Location and Accessibility

People love a free meal and an open bar, but what they really want is convenience.  

 How easy will it be to attend your event? Maps and GPS are helpful, but centrally located venues with straightforward directions are always preferred by guests. A venue situated near a main road or highway is always a good choice. People will reward your sound decision-making by showing up at the requested time with no excuses.  

You also want a venue that is inclusive for every potential guest. Find out if the facility is wheelchair accessible before the big arrives. 

2. Is There Parking?

Finding the building is one thing, but locating a nearby place to park isn’t always so easy.

If you’re attending an event in downtown Vancouver and you’re not taking public transit, then a night out may cost you a little more than expected in parking fees.

Free parking is a big draw for invitees. It’s not always possible, but it’s nice to have.

3. Capacity and Spaciousness

You probably know exactly how many people are expected to attend your event, so there’s no reason to cram your guests into a single claustrophobic room stuffed full of chairs and tables.

Conversely, you don’t want to book a venue that dwarfs your party’s attendance.  

Always find out what the venue will comfortably hold. Ideally, your guest list will fall just under that number.

An open concept with plenty of areas to mingle about, inside and out, is essential for creating a welcoming space.  

4. AV and Food Amenities

If you’re thinking of booking a venue that’s not a hotel ballroom or a golf course dining room, you’ll need to find out how easy it is to bring in outside food.

Ideally, you want a location that offers some form of kitchen prep area and enough space for a caterer to work.

Just because a venue doesn’t have its own cooking staff, that doesn’t mean they can’t put you in touch with recommended vendors.

The same will apply to the audio and visual components.

Can the venue handle your video presentations, slide shows, or music? Do they have access to a podium or a microphone, a decent sound system, and appropriate event-style lighting?

A venue that already owns this equipment can save you a lot of time and expense. 

5. Attentive Staff

If you’re inquiring about a venue and the person you’re dealing with is being difficult, vague, or rude, that’s a pretty good indication of the type of service you’ll receive moving forward.

Don’t settle. 

You want a venue that can provide you with a trusted contact person you’ll feel comfortable working alongside. Who needs drama?

As much as you may love the idea of holding an event at a specific venue location, the attitude of the people working there should weigh heavily into your decision.

Make Things Easy

If everything mentioned above makes sense, then you might want to contact SKY Hangar in Pitt Meadows.

SKY Hangar offers everything you could ask for and more!

  • a unique open setting
  • modern ambiance
  • wheelchair accessibility
  • sophisticated luxury
  • an easy-to-find location
  • plenty of free parking
  • connections to local vendors
  • built-in event venue lighting and sound
  • a dedicated location contact to ensure your plans go flawlessly

Call today for pricing and availability,