How to Create a Seating Chart for Your Wedding

by | Dec 27, 2023

You’ve got most of your wedding planned out. You have the perfect fiancé, the perfect dress, and the perfect venue. The RSVPs are in, making the entire experience feel that much more real. This means it’s time to start making your seating chart. It’s not a task that can be palmed off on to your wedding planner (if you have one), especially since he or she won’t know that Aunt Mathilda absolutely cannot be seated next to Uncle John – unless you’re trying to start World War III. Or that your mum is secretly trying to set up Cousin Alice with your husband’s BFF, Tom. 

Creating the seating chart for your wedding can often seem stressful as it can only be created close to the big day. It doesn’t have to be, provided you are organized about it. Here’s our step-by-step guide to making your wedding seating chart as stress-free as possible.

Step 1: Determine the Size of Your Guest List

You will already have a fair idea of the number of guests you have invited. The RSVPs will give you an exact number. This will help you figure out the number of tables you’ll need and how many guests you can seat at each table. A wedding planner will be able to help you with this step.

Step 2: Choose the Shape of Your Tables

You may probably have discussed this option with your planner already. The shape of your tables can add to the theme of your wedding and give it as formal, or informal, a look as you want. Some options to choose from include:

  • Round tables: Round tables give a venue an intimate, informal, cozy atmosphere. They allow guests to talk to each other easily. The best part about round tables is that you only need to worry about who’s sitting next to whom. If you’re having a small wedding and buffet style eats, you can also simply assign people to tables and let the conversations flow.
  • Rectangular tables: Rectangular tables work well for a formal sit-down dinner and several of them can be joined together to create longer seating arrangements. One thing to keep in mind is to make sure that the centrepieces do not obstruct conversations for people sitting across from each other. 
  • Long banquet tables: Banquet tables can be arranged in a variety of ways, and you can let your imagination run wild. Banquet tables arranged in a U or a circle with guests all facing inwards create a party-like atmosphere. You can also arrange them in a long serpentine like fashion for a whimsical, fairy-tale like fantasy. 

Step 3: Decide Where You are Sitting and Create a Floor Plan

You need to decide how you want to sit. You can choose to have a sweetheart table that gives you and new spouse a chance to steal a few quiet moments with each other or set up a king’s table with your family and wedding party. 

Start by drawing a rough sketch of your reception space. Then, add in the tables and chairs to create a layout that works best for your wedding. Be sure to leave enough space between tables to allow guests to move around comfortably.

Step 4: Assign Seats

Now that you have a floor plan in place, it’s time to start assigning seats. It sounds easier than it is. Try and seat people who know each other together, or put people with shared interests at the same table. This keeps the conversation flowing. Include your and your soon-to-be spouse’s parents if you need help determining where their friends should sit.

Make use of tools like All Seated to map out your seating chart and assign guests to their seats. You can also use free tools like Canva’s online wedding seating chart maker to create a wedding seating chart design.

Step 5: Print and Display

Once you’ve assigned seats, it’s time to print and display your seating chart. You can print the chart on a large poster board or canvas and display it at the entrance of your reception space. Have creative name cards at your guests’ seats so that they know where they need to go. 

SKY Helicopters Hangar is the perfect venue for any wedding reception. The spacious, white aesthetics give you a blank canvas to transform into the wedding of your dreams with table arrangements to exacting specifications. 

Get in touch with us to book your wedding date today!